Middle Peninsula Planning District Commission - Middle Peninsula Planning District Commission

May 25, 2011

DRAFT OVERALL PROGRAM DESIGN

FY 2011-2012

THE OVERALL PROGRAM DESIGN OF THE MIDDLE PENINSULA PLANNING DISTRICT COMMISSION FOR FY '12 ASSUMES THE FOLLOWING STAFFING LEVEL:

1. ACTING EXECUTIVE DIRECTOR

2. (LEFT VACANT)- DIRECTOR OF REGIONAL PLANNING

3. REGIONAL PROJECTS PLANNER (3)

4. ADMINISTRATIVE ASSISTANT

5. SECRETARY

MPPDC SERVICES WILL BE PROVIDED IN THE FOLLOWING AREAS:

• ADMINISTRATIVE SUPPORT
• ENVIRONMENTAL/COASTAL COMMUNITY DEVELOPMENT
• TRANSPORTATION
• STAFF SUPPORT TO EXTERNAL AGENCIES
• LOCAL INITIATIVES/REGIONAL PLANNING
• HOUSING
• ONSITE REPAIR & PUMPOUT
• MANDATES
  

(1) Service Center: Administrative Support

Description: This Service Center allows the Overall Program to function by providing support to individual PDC projects.

Activities: Personnel administration; financial management; maintenance and equipping of office, files, and library; audit; administrative   grant reporting and other general office functions; Administration of the MPPDC Intergovernmental Review Process to determine   proposed projects' conformity with local and regional planning efforts and the physical environment and to eliminate duplication of services.

Responsibility: Acting Executive Director, Administrative Assistant, and Secretary

Support: Local funds and indirect cost reimbursements

(2) Service Center: Environmental / Coastal Community Development

Description: This service center responds to local planning needs, such as comprehensive plan updates, other land use plans, zoning and subdivision ordinances, management studies, and technical assistance for grant applications.

This center also provides for the collection, organization, and dissemination of technical, socio-economic, and geographic data to local governments, market analysts, financial institutions, the general public, and others. The Middle Peninsula Planning District Commission is designated as a Regional Data Center with the responsibility of being the official repository for all U. S. Census data for the District. Lastly, the center responds to daily requests for assistance from local government staff. In order to properly manage the workload, requests should be channeled through the County Administrators' and Town Managers offices to the Executive Director.

Activities: Consultation on review of development proposals; consultation on individual rezoning and special exception applications; minor review of zoning, subdivision, and other land use ordinances; development of local planning work programs; preparation of brief written reports in relation to these activities; preparation of grant proposals; training and support for local GIS implementation; continue system administration and database maintenance of the MPGIS; continue technical assistance regarding GIS design and implementation issues, and other technical assistance provision as necessary; Virginia Coastal Program (VCP) Local Technical Assistance Program; Virginia Coastal Program Section 309 Onsite-Land use Implications; VCP Dragon Run SAMP

Responsibility: Acting Executive Director, Regional Projects Planners, Administrative Assistant

Support:, Virginia Coastal Program Technical Assistance Program, Rural Transportation Program, Virginia Coastal Program Section 309, Virginia Marine Advisory Services; Local Matching Funds

(3) Service Center: Transportation Planning

Description: This program includes transportation activities of general interest to the District. It involves special studies, collection and analysis of data, and coordination and advocacy activities, as well as direct assistance to Middle Peninsula residents and employers for transportation options.

Activities: Middle Peninsula Rural Transportation Planning Program, Transportation Demand Management Services.

Responsibility: Regional Projects Planners, Administrative Assistant.

Support: VDOT Rural Transportation Planning Assistance Program, VDRPT Transportation Demand Management Program, Local Matching Funds

(4) Service Center: Staff Support (External Agencies)

Description: This program includes initial development activities of programs that would utilize the economy of scale and the inherent efficiency of a larger service delivery area in order to produce cost savings to local government and/or deliver better service to users.

Activities: Middle Peninsula Chesapeake Bay Public Access Authority support; new project development and evaluation of the PDC services and structure. Support to Middle Peninsula Business Development Partnership, Inc.

Responsibility: Acting Executive Director, Regional Projects Planners.

Support Virginia Coastal Program, Middle Peninsula Chesapeake Bay Public Access Authority, Local Funds; MPBDP, Inc

(5) Service Center: Local Initiatives and Regional Planning

Description: This service center responds to and encourages the sponsorship of meetings, seminars and workshops for local elected and appointed officials, local government administrators, local economic developers, and local opinion leaders covering such subjects as economic development, planning commission functions and activities, leadership techniques, local government operations, and environmental management

Activities: Planning Commissioners' Training Program, Boards of Zoning Appeals Members' Training Program, PDC dinner meetings, monthly Local Government Administrators' Meetings, monthly Local Planners' Meetings, representation on the Virginia Citizens Education Planning Association Board. Special infrastructure planning and development; community development studies; project coordination and the development and provision of services to area micro-businesses

Responsibility: Acting Executive Director, Regional Projects Planners, Administrative Assistant

Support: PDC Base Funding (DHCD), Local Funds, Special Local Business Services.

(6) Service Center: Housing

Description: This service center responds to the needs of local government by providing solutions and services supporting decent housing, a suitable living environment, and expansion of economic opportunities principally for low and moderate-income persons. Services and coordination generally include: rehabilitation of residential and non-residential structures, relocation and demolition of substandard housing, acquisition of real property, construction of public facilities and improvements, (i.e. water and sewer facilities, streets, neighborhood centers), and the conversion of school buildings for eligible purposes; activities relating to energy conservation and renewable energy resources; and provision of assistance to profit-motivated businesses to carry out economic development and job creation/retention activities.

Activities: Energy Efficiency and Conservation Block Grant; CDBG project activity

Responsibility: Acting Executive Director, Regional Projects Planners, Administrative Assistant

Support: Virginia Department of Housing and Community Development, Virginia Department of Mines Minerals & Energy,

(7) Service Center: Onsite Repair and Septic Pumpout

Description: This service center responds to the needs of Middle Peninsula homeowners associated with onsite septic repair and septic pumpout. MPPDC coordinates two direct assistance programs: Middle Peninsula Onsite Wastewater Treatment and Disposal Revolving Loan/Grant Fund; Septic Tank Pumpout Assistance program;

Support: Virginia Resources Authority, Virginia Department of Environmental Quality, Virginia Department of Conservation and Recreation CBLA, Local Matching Funds

Responsibility: Administrative Assistant, Secretary, Regional Projects Planners,

(8) Service Center: Mandates

Description: This service center provides assistance and responses to local and regional government needs associated with mandates issued from the state legislature or the federal government.

Activities: Virginia Department of Environmental Quality- Water Supply Planning

Responsibility: Acting Executive Director , Regional Projects Planners.

Support: Mandating Agency, Local Contracts and other Local Funds