BY-LAWS
OF THE
DRAGON RUN STEERING COMMITTEE
ARTICLE I
Name
The name of this organization is the Dragon
Run Steering Committee, hereinafter referred to as the
"Committee." The Committee is established as an advisory
committee to the Middle Peninsula Planning District
Commission.
ARTICLE II
Purpose
The purpose of the Committee shall be
to promote the orderly and efficient planning and management
of the environmental, social, and economic resources
within the Dragon Run Watershed.
ARTICLE III
Membership
Section 1. Committee members shall
be appointed by the respective governing bodies of those
political subdivisions containing portions of the Dragon
Run Watershed.
Section 2. Governmental subdivisions
which contain portions of the Dragon Run Watershed shall
be asked to appoint members to the Committee on the
following basis:
Classification
1 Board of Supervisors member
1 Planning Commission member
2 Citizen members which have land
interests along the Dragon Run waterbodies
Section 3. The appointed members shall
serve two-year terms, or until their successors are
appointed, and shall be eligible for reappointment annually.
Section 4. Vacancies on the Committee
shall be filled for the unexpired term in the same manner
as the original appointment was made.
ARTICLE IV
Officers
Section 1. Officers of the Committee
shall consist of a Chairman and Vice-Chairman who shall
be elected by the membership of the Committee.
Section 2. Committee officers shall
be elected for terms of two years or until their successors
are elected and shall be eligible for reelection.
Section 3. Officers may be reelected
to office.
Section 4. Elections of officers shall
be held biannually at the meeting of the Committee each
odd-numbered year. Offices will be assumed following
the election. If for any reason any office becomes vacant
during the year, an election to fill the office shall
be held at the next regular meeting of the Committee.
The new officer, so elected, shall then complete the
unexpired term of the officer he succeeded. An officer
filling an unexpired term may succeed himself.
Section 5. Notice of an officer election
shall be provided to all members at least fourteen (14)
days prior to the election.
Section 6. A majority vote of the present
and voting Committee shall be required for election
to any office.
Section 7. Powers and duties of the
officers:
(a) Chairman: In addition to the
well-recognized and inherent duties and powers of the
office of chairman, the chairman shall sign all acts
or orders necessary to carry out the will of the Committee.
He shall preside over all meetings of the Committee.
He shall be eligible to vote on all issues regardless
of a tie vote. He is authorized to appoint standing
and special committees and to appoint substitutes to
serve on standing and special committees when any member
of a committee is temporarily unable to serve.
(b) Vice-Chairman: In the absence
of the chairman, the vice-chairman shall be the acting
chairman. (If no officer of the Committee is present,
a temporary chairman shall be elected.) The vice-chairman,
or acting chairman, shall be vested with authority to
perform, in the absence of the chairman, including those
vested or delegated to the chairman in the By-laws and
by any other action of the Committee.
ARTICLE V
Meetings
Section 1. Regular meetings shall be
held quarterly. Special meetings may be called by the
chairman.
Section 2. Meetings of the Committee
shall be open to the public. The Committee may hold
executive sessions as provided by law.
Section 3. Members representing three
(3) or more counties within the Dragon Run Watershed,
or five (5) or more members, shall be required in order
to constitute a quorum.
Section 4. Committee meeting business
and actions, except as described in Section 5 below
or Article VI below, shall require a consensus or majority
vote of all members present.
Section 5. In adopting any plan or
approving a proposal, action shall be taken by a majority
vote of the full Committee. Such plan or proposal shall
be provided to the Committee in writing not less than
fourteen (14) days prior to the meeting at which the
vote will take place.
Section 6. Members not able to attend
a meeting at which voting on written plans or proposals
will occur may vote by letter ballot, sealed within
a delivery envelope and delivered to the chairman, vice-chairman,
or MPPDC staff by the meeting date.
Section 7. In addition to all public
hearings required by law, the Committee may hold public
hearings when it decides that a hearing will be in the
public interest.
Section 8. Notice of all meetings shall
be provided at least five (5) days in advance of the
meeting.
ARTICLE VI
Amendment of By-Laws
Section 1. Any proposed amendment to
these By-laws shall be presented in writing to the members
of the Committee at a regular Committee meeting. The
amendment shall be tabled until the next regular Committee
meeting at which a quorum is present, at which time
action may be taken on the amendment. Adoption of the
proposed amendment shall require a majority vote of
the full Committee.
Section 2. Notice of a vote on any
proposed By-laws changes will be provided at least fourteen
(14) days prior to the meeting at which the vote will
take place.
Section 3. Members not able to attend
a meeting at which voting on amendments will occur may
vote by letter ballot, sealed within a delivery envelope
and delivered to the Chairman, Vice-Chairman, or MPPDC
staff by the meeting date.
ARTICLE VII
Staff
The Dragon Run Steering Committee may
receive staff support from the Middle Peninsula Planning
District Commission.
Technical Advisors
Staff or members may ask representatives
of agencies or organizations having a technical expertise
or interest in the Dragon Run Watershed to advise the
Committee on matters concerning the Dragon Run.
ARTICLE VIII
Parliamentary Procedure
In all matters of parliamentary procedure
not specifically covered by these By-laws, Robert's
Rules of Order shall govern.
ARTICLE IX
Effective Date
These By-laws shall become effective immediately
upon adoption by the Committee.
Bylaws Revised 8/10/05
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