Dragon Run Day Subcommittee 2006 Meeting Minutes

See meeting minutes from: April 2006 | Member Attendance

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Attendance Frank Herrin, Dorothy Miller, Jack Miller, Davis Rhodes, Pat Tyrrell

Welcome

SUBCOMMITTEE PLANNING
Members
The revised list of subcommittee members contacted is:
Prue Davis Essex
Dorothy Miller Essex
RD Johnson Middlesex
Jack Miller Middlesex
Frank Herrin KQ
Keith Haden KQ
Willy Reay Gloucester
Robert Hudgins Gloucester
Eric Weisel Gloucester
Davis Rhodes Friends of Dragon Run
Pat Tyrrell Tidewater RC&D
Harla Sherwood River County

Meeting Frequency
The frequency of the subcommittee meetings was developed as follows: quarterly meetings through 2006 and monthly meetings starting in January 2007

Meeting Notice
Sara Stamp will add the Dragon Run Day Subcommittee meetings to the website. The next meeting will be held Wednesday, October 4th at the PDC Regional Boardroom at 6:30pm.

EVENT PLANNING
Event Review
When: Saturday, October 20, 2007 from 10am to 4pm.
Where: RCC Glenns Campus

Vendors
The subcommittee discussed what type of vendors should operate at the event. The subcommittee agreed that food vendors are fine, watershed craftspeople are fine, heritage crafts or displays are fine as well as any Native American displays or crafts.

The subcommittee is interested in requiring written applications from interested crafts people to assure that the heritage and quality are appropriate for the event. A picture of product samples will be required with the application.

The subcommittee would like to approach vendors (like Karen Podd) instead of opening the opportunity to the general public or craft forums.

Friends of Dragon Run would like a booth.

Displays
Mr. Miller noted that he has an acquaintance who is the mother of an Indian dance participant. He will contact her next week to discuss how the subcommittee may extend an invitation for the dancers to do an exhibition. Pat will talk to Gene Adams.

The subcommittee expressed an interest in doing a Shad Hatchery Exhibit and video. The subcommittee would also like to invite the "snakeman" and Bill Trout (gentleman with knee britches and maps) to return, as well as finding an antique assessor. Sally Mills knows good references and contacts for timbering and other natural resources of the Middle Peninsula. Robert Majors was recommended to give a history of logging on the Dragon. The subcommittee would also like to invite Carolyn Foronda, Virginia Poet Laureate to read her poem on the Dragon. An indigenous butterfly/dragonfly exhibit would also be nice.

It was recommended that a chalk outline of the watershed be done as a display.

Other Potential Sponsors to Add to the List
Anhieser Busch
Ball Container
Citizen and Farmers Bank
Twice Told Tales

Homework
Jack Miller - Contact Indian Dancers and Shad fishery contact
Pat Tyrrell - Contact Gene Adams
Frank Herrin - Contact Rick Allen, Uzel and Carolyn Steele about getting on calendar
Dorothy Miller - Locate antique assessor
Davis Rhodes - Identify Bandsaw mill demo (Sam Mottey) and talk to Twice Told Tales regarding sponsorship

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Attendance Prue Davis (Chair), Frank Herrin, Dorothy Miller, Jack Miller Welcome

SUBCOMMITTEE PLANNING

Members
The original list of subcommittee members contacted is:
Prue Davis Essex
Dorothy Miller Essex
RD Johnson Middlesex
Jack Miller Middlesex
Frank Herrin KQ
Keith Haden KQ
Willy Reay Gloucester
Robert Hudgins Gloucester
Eric Weisel Gloucester

In addition to the above list, members in attendance suggested that a representative from the following organizations be invited to join the subcommittee:
RC&D - Pat Tyrell
Friends of the Dragon Run - Davis Rhoades?
Member of a hunt club - Robert Hudgins?
Virginia's River Country - Harla?
Education/schools

Partnerships
The subcommittee discussed pursuing partnerships with the following organizations for the event:
RC&D, FODR, VRC

Meeting Frequency
The frequency of the subcommittee meetings was developed as follows: quarterly meetings through 2006 and monthly meetings starting in January 2007

Meeting Notice
Sara Stamp will add the Dragon Run Day Subcommittee meetings to the website. The next meeting will be held Wednesday, July 12th at the PDC at 6:30pm.

EVENT PLANNING

Event Date Selection
As the first order of business, the subcommittee selected a date for the Dragon Run Day Event. After consulting the Jamestown 2007 website to determine conflicts, the subcommittee decided on Saturday, October 20, 2007 from 10am to 4pm.

Event Location Selection
The subcommittee created a list of potential sites to consider for the event. Ultimately, the top two sites were 1) Rappahannock Community College and 2) Saluda-Bowden Street and the area between the church and the old and new courthouses. Other locations were considered, however not selected due to accessibility, parking, etc. Prue Davis volunteered to contact Sissy Crowther at the college to set the location. Sara Stamp will email subcommittee upon site confirmation.

Calendar Contacts
The subcommittee developed a list of groups that should be contacted to get on their calendars of events. Subcommittee members who volunteered to contact these organizations are listed in parenthesis. These include:
1) Jamestown 2007 - Jack Miller
2) All of the county government website calendar contacts of the Middle Peninsula and the Northern Neck - Prue Davis (NN, Essex, King William, Mathews); Jack Miller (Middlesex); Frank Herrin (King and Queen and will make contact with someone in Gloucester)
3) Virginia Tourism Council/Virginia River Country - Sara will talk to Harla
4) Locust Grove Art Event (Walkerton, June 10) - Prue Davis
5) Friends of Dragon Run - Frank Herrin
6) Native Americans - TBD

Potential DRD Activities
Dragon education activities of past years
Food
Hunting exhibitions, competitions
Retriever dog events
Band(s)
Arts and crafts
Local boat builders - Alvin Sibley?
Oral History of the Dragon - Carolynne Landon?
Tractors
Antique cars
Antique assessments
Decoy making
Biodiesel display
Native American Indian exhibits
MPLT booth
Potential Sponsor Contacts (in addition to those from last year)
Utility companies (Revere Gas, Thrift Oil, Oscar T. Thomas, Dominion)
Sawmills
Biodiesel Co
Banks
ASB Greenworld Mulch
Smurfitt Stone
WalMart
Lowes (Tappahannock and Gloucester)
Home Depot
Rappahannock Concrete
Rappahannock Equipment Co
Virginia Equestrian Association - 4 Legs Horse
Bennett's Mineral
The County Boards of Supervisors

Other Information
1. It was recommended that one big tent be rented rather than a bunch of smaller tents
2. Trudy in Mathews should be checked for porta-potties